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Candidate
Female, 40 years, born on 5 February 1985
Cyprus, willing to relocate, prepared for business trips
Personal assistant to executive
Specializations:
- Interpreter
Employment: full time
Work schedule: full day
Work experience 20 years 4 months
October 2019 — currently
5 years 7 months
COO
Cyprus
Personal assistant to COO
• Acting as a first point of contact;
• Managing diaries and organising meetings and appointments;
• Booking and travel support;
• Managing personal documents;
• Keeping track on/reminding of important tasks and deadlines;
• Typing, compiling and preparing reports, presentations and correspondence;
• Translating all types of documentation
• Managing databases and filing systems;
• Implementing and maintaining procedures/administrative systems;
• Liaising with 3rd parties;
• Collating and filing expenses;
• Organising personal commitments;
• Conducting research, drafting documents, completing corporate governance reporting, etc.
Result: GDPR Implementation projects presented and feasibility proven, GDPR procedures implementation; developed policies: incident management procedure policy, change management procedure; research in KPI approaches completed; personal documents managed.
April 2015 — currently
10 years 1 month
Cyprus
Senior Corporate Manager
Providing “substance” for Cyprus companies:
• Client management ongoing procedures lead processing (client setup, contracting, invoicing);
• Clients support (corporate procedures);
• Problem solving (migration-related, personnel relocation issues);
• Support of personnel relocation;
• Clients office setup (negotiating, rental contracting).
• Office daily operations.
Personal assistant role:
• Managing personal documents;
• Liaising with 3rd parties;
• Conducting research, drafting documents;
• Booking and travel support;
• Implementing and maintaining procedures/administrative systems;
• Organising meetings and appointments;
• Organising personal commitments.
Corporate administration of companies in various jurisdictions:
• Representing companies in different authorities;
• Client management ongoing procedures lead processing (client setup, contracting, invoicing);
• Working along with legal department in drafting of basic client documents;
• Translation and legalization of documents (legal, corporate and personal);
• Liaising with local lawyers, auditors, registered agents, Registrar of companies re maintenance of companies and preparation of corporate documents;
• Clients document support with opening bank accounts;
• Document flow setup;
• Administrative and document support for audit procedures and submission of financial statements;
• Compliance procedures.
Basic HR Functions:
• Recruiting (process implementation, key positions interviewing);
• Work processes setup and guidelines development;
• HR document and records management (contracts, vacation and leave schedule;
• Employees training and supervising;
• Corporate event management.
Dealing with banks and PSP:
• Intermediary role between clients/companies and banks and PSPs;
• Assistance in opening bank accounts;
• Invoicing and Payments (effecting, monitoring);
• KYC procedures (acting as intermediary re KYC between clients and financial institutions);
October 2013 — April 2015
1 year 7 months
Seneschal LLC
Legal assistant
* Providing effective document flow and well-timed information flow;
* Communicating with current clients and onboarding new ones;
* Translation of legal, corporate and personal documents;
* Arranging notarial and other certification of documents
* Preparing standard agreements and supplementary documentation;
* Issuing invoices and communicating with clients to ensure timely payment;
* Communicating with corporate secretaries of client companies;
* Booking tickets and other travel support
* Scheduling and organization of business meetings
* Carrying out personal tasks of the general partner;
* Document support of clients with opening bank accounts;
* Consulting clients regarding corporate procedures;
* Communicating with accounting department and ensuring compliance of company documents with applicable regulations;
October 2010 — October 2013
3 years 1 month
Valenta Farmaceuticals OAO
CEO assistant, translator
* Organization of business meetings and conference calls;
* Keeping minutes of meetings;
* Organization of business trips;
* Preparing and editing documents;
* Interpreting at negotiations;
* Translation of agreements, legal and personal documents, certificates, general medical texts, pharmaceutical texts, reports, acts, minutes, powers of attorneys, resolutions and other documentation.
May 2010 — May 2011
1 year 1 month
Pepelyaev Group LLC
freelance translator
* Translation of legal, economic texts;
* Translation of agreements, reports, acts, minutes, powers of attorney, resolutions and other documentation.
January 2008 — October 2010
2 years 10 months
Firm of Legal translations ``GEMMA'' LLC
Translator
* Translation of legal, economic texts;
* Translation of agreements, reports, acts, minutes, powers of attorney, resolutions and other documentation;
* Translation of personal documents;
* Translation of advertising materials, general medical texts.
January 2005 — January 2010
5 years 1 month
SoulPro LLC
Translator
* Translation of movies (both from the script and the audio file);
* Translation of legal and internal documents;
* Coordination of other translators;
* Working as personal assistant of the Head of office.
August 2007 — September 2007
2 months
Real estate agency Four Squares
Realtor
* Searching for apartments according to clients' request, accompanying the client to see the properties;
* Consultations on real estate;
* Support of the client in real estate deals;
* Preparation of related documents.
Skills
Skill proficiency levels
Driving experience
Driver's license category B
About me
An enthusiastic, self-motivated, reliable and hardworking professional. I like creative tasks and appreciate new challenges. A person with an approach to get detailed understanding of things on their own, additionally consult colleagues or professionals in the field and lead the project (no hand-off approach or excessive involvement of third-party contractors). I am motived by the professional goals, problem solving, efficiency and achieving results. I value strategic vision, good organization of processes, neatness and loyalty in other people and organizations. Would be happy to join a successful company or the one with a potential for success
Higher education
2007
Institute of International Law and Economics
Linguistics, Translation and translation science (diploma with honors)
Languages
Citizenship, travel time to work
Citizenship: Russia
Permission to work: Russia
Desired travel time to work: Doesn't matter